Archive for March, 2014

Money Saving Tips For Your Trade Show Exhibit In San Antonio

Wednesday, March 26th, 2014

San Antonio Trade Show ExhibitsIf your company is attending a trade show, job fair or other marketing event with a trade show exhibit in San Antonio, there’s no reason why it should have to cost an arm and a leg! While it’s true that marketing events have a lot of parts that all cost money, it is possible to save money. Checking over your invoices to make sure that you’re not overcharged, researching to make sure that you’re finding the cheapest shipping partners, and booking your own travel are all easy things that companies can do to make their entire experience more affordable.

Check Over Your Invoices For Your Trade Show Exhibit In San Antonio

Chances are good that you’ll receive a lot of invoices regarding your trade show exhibit in San Antonio. Many companies just blindly pay these invoices, but this can be a terrible idea! Instead, check them over line by line and make sure that you actually received the services listed. For instance, if one crate from your trade show exhibit in San Antonio is mistakenly delivered to another company’s space and needs to be moved, you shouldn’t have to pay for it! Additionally, when businesses realize that you check over your invoice for accuracy, they’ll make sure to be more careful when levying fees. A mistake doesn’t mean that the company is trying to take advantage of you — it’s likely a simple human error so asking politely will usually get the erroneous charge taken off.

Book Your Own Travel Rather Than Going Through An Agency

Many large companies have a travel agency at their disposal and these agencies can be quite convenient when you’re taking your trade show exhibit to San Antonio or beyond. However, they’re not always worried about booking the absolute lowest price for your travel. Additionally, many of these flights are booked at a refundable rate, which ups the price exponentially. If you’re concerned that your trip might have to be cancelled or you have to change the name on the flight reservation, consider looking into travel insurance instead of booking a refundable rate. Travel insurance may be less expensive than the refundable flight price and might be a better deal, as long as you understand the restrictions.

Source The Cheapest, Most Reliable Shipping Services For Your Trade Show Exhibit In San Antonio

Another way to save money is to research the cheapest, yet most reliable shipping service for your trade show exhibit in San Antonio. Perhaps the venue has a contracted or preferred shipping partner, but you find that you can use a competitor for less money. No matter which shipping partner you choose, make sure that it offers shipping insurance for your trade show exhibit in San Antonio. Some may include insurance up to a certain amount, but it’s vital that this insurance covers the full replacement value, just in case there’s a problem.

Checking your invoices carefully, booking your own travel, and finding the least expensive shipping methods are all easy ways to save money with your trade show exhibit in San Antonio. If you’re interested in learning more about how Xtreme Xhibits can help your company stand out and save cash, please contact us today.

3 Travel Tips For Exhibiting Pop Up Displays At Austin Trade Shows And Beyond

Wednesday, March 19th, 2014

Pop Up Displays AustinPeople who travel frequently for business have their system down pat. They know exactly what they should wear to the airport to minimize security concerns and you might be amazed at what they can fit into a small carry-on suitcase. However, if you’re not used to traveling and taking your pop up displays in Austin to an event, it can seem like an incredibly overwhelming process. Before you head to the airport, consider how you can incorporate these tips to make traveling easier.

Taking Your Pop Up Displays To Austin And Beyond: Pack Lightly

If you’re checking baggage, you’re going to have to pay for it! Very few airlines include baggage in their fares anymore and they often have different charges if your suitcase goes above a certain weight. To help ensure that you’re not going above the threshold, make sure that you’re only packing what you absolutely need. Consider how long you’re going to be away and try to mix and match clothing and shoes so you don’t have to pack three pairs of shoes for a two-day trip. Also, consider what type of time constraints you’re going to be working with. Sure, you might want to work out in the hotel gym, but are you really going to have the time or energy after spending all day talking to customers in front of your pop up displays in Austin?

Another tip is to make sure your suitcase is completely cleaned out before you pack. While a stack of papers or old socks might not seem like a lot, these items can add up and push your suitcase over the weight limit. Take special care to check out the pockets — these are the perfect places for small items to hide, weighing you down.

Taking Your Pop Up Displays To Austin And Beyond: Get A Luggage Identifier

Chances are good that your suitcase is black, has an extendable handle and is on rollers — just like everyone else’s! Instead of waiting around the luggage carousel, checking tag after tag, put something easily identifiable on your suitcase. It’s possible to buy an identifier in any store that sells luggage, but if you’re looking for something truly one of a kind, consider tying a small piece of brightly colored fabric onto the handle. This ensures you can easily identify your suitcase without a lot of fuss.

Taking Your Pop Up Displays To Austin And Beyond: Choose The Right Rental Car Company

Lastly, if you need to rent a car, choose your company carefully. Some will require that you stop by the rental counter in order to sign paperwork and pick up keys. However, if you’re in a hurry to start setting up your pop up displays in Austin, you can choose one that lets you walk right onto the rental lot. The keys will already be in these cars, and you’ll be able to pick the perfect one without worrying about paying more for a larger SUV to hold your luggage and pop up displays in Austin.

Traveling with your pop up displays to Austin doesn’t have to be difficult. Instead, use these travel tips and you might be surprised at how smoothly it can go.

If you’re interested in learning more about pop up displays in Austin, Xtreme Xhibits can help. To learn more about Xtreme Xhibits, please contact us by clicking here.