Businesses mounting a trade show installation in Austin, Texas generally have two choices when it comes to setting up their trade show stand or booth. They can hire a professional installation crew to set up their trade show installation or they can opt to do the set up and tear down themselves. One option can save you time better spent elsewhere, while the other can save you money. Both are valid choices depending on your company’s needs, knowledge, budget and time.
The Set-Up Costs Of A Trade Show Installation
There are a variety of expenditures involved in organizing, designing and setting up a trade show installation, including the cost of one or more trade show stands and any accessories you’ll need. There is also the price of set up and tear down, which is usually a pre-determined price that is agreed upon before any actual work is done. Using a team of Austin installation professionals is one way to control costs, as they are proficient at all aspects of the job and can quickly and efficiently take care of everything from assembling your trade show stand to packing up your installation after the event is over. If you’re considering this option, we’ll be glad to give you a quote on professional installation and dismantle.
We’re proud to not only offer outstanding design and manufacture of Austin trade show installations, we’re also available to do the set up and tear down of your trade show stand and other event elements from banner stands to flooring. Because we’re already familiar with the design, materials and lay-out of your trade show installation, we can quickly assemble and disassemble your entire display in the fastest time possible without compromising on the quality or safety of the installation.
If you decide not to out-source the assembly of your trade show installation, take the style and size of your trade show stand into consideration when estimating the set up time needed by your employees. If you’re using simple pop-up displays this may be a good option, but if your staff isn’t experienced at booth assembly or your trade show installation is complex, you may want to reconsider the time and effort involved and go with a professional team. If you are sure your employees can do the job proficiently, make sure you allow them some extra time and give them clear, precise instructions in order to minimize glitches.
Do-It-Yourself Requires Preparation
If your company has decided to handle the assembly and disassembly of your trade show installation internally, you’ll want to prepare a detailed checklist of what you need to do in order for things to run smoothly. Get copies of the floor plan and your individual booth layout prior to arriving at the venue and make sure all measurements are clearly marked, including the width, depth and height of your available space. Determine how you’ll get the actual exhibit pieces to the venue safely and when you’ll need them delivered. Double check for obstacles such as narrow stairwells, escalators, or elevators. Determine what tools you’ll need to help you with assembly and make sure those tools will be available the day of the event. Finally, double check everything one last time before starting the set-up of your trade show installation.
Experienced installation and dismantle crews usually appoint a team leader who will be responsible for the set up and tear down. This person will give other members of the crew individual instructions and organize their efforts. He can also answer any questions that arise in order to ensure a seamless Austin trade show installation with little or no stress.